Booking Terms:

We will only except personal or cashier's checks payable to Western Hunt Co.
Send payment & documents to 5800 Lariat Loop, Missoula Montana, 59808.

All Big Game, Upland, and or Fishing Trips that are booked, are subject to approval before they are officially booked for any outfitter.

All Hunt Contracts must be accompanied by the required amount of deposit due at the time you reserve your hunt. Any hunts booked after July 15th will be due in Full.

WHC has a $1,500 Non-Refundable Deposit on All Hunts Booked from 1 to 2 years out. The year of your Hunt the Balance must be brought up to 50% upon Drawing a Tag and is due on or before May 1st. The remaining 50% balance is due on or before August 15th. If Final Balance is not paid by September 15th, the hunt will be subject to cancellation.

No rate reduction or discount will be given to a client for not showing up to their hunt on time, or leaving early whether they have harvested or not.

Schedule adjustments may occur but are not limited too; change of season dates, public and/or private land closures due to fires, disease, natural disasters, etc.

If for any reason, unforeseeable or not, the hunt may need to be re-scheduled, then WHC will make every effort to work with our clients on keeping the original chosen hunt dates. If it's not possible to keep the original dates then WHC will schedule another hunt in the future, that's dates have been mutually agreed upon.

Refund / Cancellation Policy:

First initial deposit of $1,500 is Non-Refundable.
Once the the Balance has been brought up to 50% of your Hunt Price
A Full Refund minus the $1,500 will be given if it’s done 90 days prior to the Hunt
A 50% Refund minus the $1,500 will be given if it’s done 60 days prior to the Hunt
A 25% Refund minus the $1,500 will be given if it’s done 30 days prior to the Hunt
Once a Hunt is Paid in Full it is Non-Refundable, unless specified prior or an emergency.

If for some reason, an emergency happens we will be happy to work with each hunter on a personal basis, likely ending in crediting the deposits already paid towards a hunt the following season or refunding the money in a timely manner.

If a hunter doesn’t draw his Montana Deer or Elk General License they are subject to a full refund of their initial 50% minus the $1,500 Non-Refundable Deposit.

It's nearly impossible for WHC to rebook last minute cancelations, especially in Montana in regards to how the tag system works.  

We highly encourage our clients get Trip Insurance, we suggest Travel Guard by AIG. They are competitively priced, and provide excellent customer service and coverage. This is simply to help you cover your investment if the unforeseeable happens.  There are many circumstances that may arise that could cause a hiccup in your trip of a lifetime, so cover yourself.  

Licensing / Permits:

Deadline to Purchase Preference / Bonus Points is September 30th.

Applications for Mountain Lion are due July 24th.
Applications for Cow Elk & Antelope are due June 1st.
Applications for Moose, Sheep, and Mountain Goat are due May 1st
Applications for Deer and Elk, General or Special Draw are due April 1st.

Please feel free to contact us for any questions, we are happy to walk you through the process of applying successfully or purchasing either preference / bonus points.

Hunter Conduct:

All hunters will be expected to conduct themselves in a polite and civil manner and obey all state and federal wildlife regulations. We ask all our guests to respect all WHC staff. This includes cooks, guides, other hunters in camp, our equipment, landowners, their property, and the animals we pursue. If someone violates the hunter conduct policy then they will be asked to leave immediately, no questions or exceptions. If you can't say something nice, don't say anything at all. We are here to make sure you have a comfortable and enjoyable time while out hunting.

Gratuities:

WHC staff (cooks, guides, or a spotter) all do their best to go above and beyond to take care of a client while in the field or if you are staying with us in one of the lodges. WHC staff is the heart and soul of the company and in turn I hope for the best for them and expect them to be taken care of accordingly, if you are not fair to WHC staff and they put forth great effort, then you will not be welcome back.
On average, the basic TIP for a Western Hunt is 10% of the total hunt cost.

First Blood Policy:

Due to the nature of trophy hunting, being able to maintain healthy populations and herd dynamic is a necessity. While every reasonable effort will be put forth trying to recover a lost animal. If a hunter wounds an animal that we are unable to recover it is WHC policy that your hunt for that species is over. 

Meat Care:

We take great pride in proper meat care. It should be one of the main reasons your hunting with us. Wild game meat is delicious, nutritious, all natural protein! While in the field, WHC takes care of the gutting, skinning, and transporting of game to the local processor. This is to ensure that it will be properly taken care of.  We want our hunters to enjoy these healthy eats for months to come. However, the hunter is responsible for all fees related to shipping & processing of the meat. If for some reason you are unable to take the meat home with you we can facilitate the donation of the meat to those in need. 

Taxidermy:

WHC will help you through the entire process of getting your trophy of a lifetime from the field, to the freezer, and ready for mounting. We work with one of the best taxidermist's in Montana, if not the industry. Steve Brett of Game Trails Taxidermy, located in Florence, Montana. Over the years Steve has re-created several outstanding works of art for WHC and many of our clients!